Privacy Policy
Who we are
Age Concern South Canterbury is the operating name for Timaru Senior Citizens Association a Registered Charity (Charities Registration No: CC35518)
Our website address is: https://ageconcern.co.nz
Media
Suggested text: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
Suggested text: If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Suggested text: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
Suggested text: If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
Suggested text: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
Suggested text: If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Suggested text: Visitor comments may be checked through an automated spam detection service.
DONOR CONFIDENTIALITY
Age Concern South Canterbury is committed to protecting your privacy. Any personal information provided to us will not be used other than as described in this privacy policy. We recognise that your relationship with us is voluntary, and your privacy will be held in the strictest confidence.
We adhere to the following guidelines:
• Information about donations is handled with respect and confidentiality to the extent provided by law.
• We will respect the wishes of contributors who prefer their gift to remain confidential.
• We do not lend, exchange, rent or sell our donor lists to other organisations.
• The personal information you provide when becoming a member, making a donation or registering for an event will be protected by Age
Concern South Canterbury and will not be disclosed to any third parties.
WHAT INFORMATION WE COLLECT
Age Concern South Canterbury collects and uses varied personal information from members, donors and attendees including: name, address, telephone numbers, e-mail address, donor comments, date of birth and amount donated.
HOW WE USE THAT INFORMATION
Age Concern South Canterbury uses contact information (e-mail, telephone number and address) of members and donors for these purposes only:
- Inform supporters about upcoming fundraising, events and other activities of Age Concern South Canterbury
- Provide receipts for donations.
- Thank donors for their donation.
- Internal analysis and record keeping
We allow donors the option to have their name publicly associated with their donation unless the donor explicitly chooses to be anonymous. In all other cases the default is for staff and volunteers to assume all donations are not to be publicly announced unless the donor explicitly indicates otherwise. Comments given in donor forms may be used in promotional materials while comments sent to us via email, fax or telephone are kept strictly confidential.
Access and Correction of Information
You have the right to access and request a correction to your personal information. To ensure that your recorded personal information is accurate and up-to-date, please notify us of any changes to your personal details as soon as possible through the contact methods specified below.
FINANCIAL INFORMATION
All access to donor financial information is limited to professional staff who need to process this data. Age Concern South Canterbury only uses online payment processing services with world class security and strong reputations. Age Concern South Canterbury does not store, nor does it have access to, your credit card information, bank account numbers, or other account data sent to those processing services.
DONOR BILL OF RIGHTS
Age Concern South Canterbury subscribes to the Donor Bill of Rights.
Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To assure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the not-for-profit organisations and causes they are asked to support, we declare that all donors have these rights:
- To be informed of the organisation’s mission, of the way the organisation intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.
- To be informed of the identity of those serving on the organisation’s governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.
- To have access to the organisation’s most recent financial statements.
- To be assured their gifts will be used for the purposes for which they were given.
- To receive appropriate acknowledgment and recognition.
- To be assured that information about their donations is handled with respect and with confidentiality to the extent provided by law.
- To expect that all relationships with individuals representing organisations of interest to the donor will be professional in nature.
- To be informed whether those seeking donations are volunteers, employees of the organisation or hired solicitors.
- To have the opportunity for their names to be deleted from mailing lists that an organisation may intend to share.
- To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.
NOTIFICATION OF CHANGES
If we decide to change our privacy policy, we will post those changes on our website so you are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify you by way of an email. You will have a choice as to whether or not we may use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.
NOTIFICATION OF CHANGES
If you have questions about this Privacy Policy or if you wish to be removed from our email/postal contact lists, then please email manager@ageconcernsc.org.nz , or call 03 687 7581, or write to:
Age Concern South Canterbury,
PO Box 983, Timaru 7940